CREATING ACCESSIBLE FORMS

 

You can create accessible forms in MS Word that include edit boxes, combo boxes and check boxes.Once the form has been created, it can be used over and over when saved as a blank template.

 

To begin creating forms, you will need to select the form view in the toolbar.To do this, do an alt v for view, type the letter t for toolbar and arrow down to forms and press enter.

 

In this example we will create a simple survey form using edit, combo and check boxes.The survey will be for users of adaptive speech and we will want to find out what speech application a person is using plus what operating system they are using.The type of form you create is entirely up to you, the possibilities are unlimited.

 

At the top of the form you can put any information you want.Such as contact information, company name etcetera.You can also select the font style and size or any attributes you want to add to the form.I.e.: bold, small caps, underline and so on.

 

Once you have that information the way you want it, create your first edit field.

 

Our first one will be the date.

 

Type in, Date:, and be sure to put a space after the colon.

Next, press your alt key and then do a control shift tab.

This will open your tool bar and you will be placed on an edit button.

Press enter and you will be back in your form.

Next press your left arrow one time and you will be in the edit field.

Now you will want to press your application key and then type the letter r for properties.

You are placed in a default text edit field.

Tab to, add help text button and press enter.

This will be your status bar tab.

Tab to the edit field and type in: type date here.

Tab to the OK button and press enter.You will be on another OK button so press enter again.

This will place you back in your form.

Press your end key and it should say, out of field.

You have just created your first edit field.

Press enter and the next field will be name.

Repeat the same process above for the name.

The next field is going to be a combo box.We want to know what speech program this person is using.

 

Type in, Screen Reader:

Donít forget to put in the space after the colon.

 

Press your alt key and then do a control shift tab.

Again, you will be on an edit box, but this time press your tab key to combo box and press enter.

 

This places you back in the form.Press your left arrow one time to place your cursor in the field.

 

Press your application key and type an r for properties.

 

You will have an edit box for your combo box.Type in, Jaws and then do an alt a for add.Type in Windoweyes and do another alt a for add.Type in, other and again, do an alt a.

 

Now tab to the the add help text button and press enter.

 

Tab to the edit field and type in:

Please select the screen reader you are using.

 

This time instead of tabbing to OK, we will want to tab to the status tab and then press your right arrow to the help tab.

 

Tab to the edit field and type in:

To select your screen reader, do an alt down arrow to open this combo box, arrow down to the screen reader you are using and press enter.

 

Now tab to OK and press enter.Press enter on the next OK button.

 

You are now back in the form and you will need to press your end key to move out of the field.

 

Press enter one time and we will create a check box.

 

Now we want to know what operating system this person is using.We could create another combo box, but for this purpose, we will create check boxes instead.

 

First we will want to put in a default text to give instructions.Press your alt key and press enter on, edit box.Next press your applications key and in the first field, which is the default text, type in:

Please tab to the operating system you are using and press your space bar to select.

 

Press enter and then your right arrow one time.

 

Press enter and type in, Windows 98

This time, it is not necessary to put in the colon or the space after windows 98.

 

Press your alt key and then do a control shift tab.Tab to combo box and press enter.This will place you back in the form.

 

Now press the applications key and type the letter r for properties.

 

Tab to the, add help text button and press enter.

 

Tab to the edit button and type in:

Windows 98

 

Tab to OK and press enter.Press enter again on the next OK button.

 

Press enter and type in:

Windows XP

 

Repeat the steps you did for Windows 98.

 

After you say OK, press your right arrow one time.

 

You now have a form that has 2 edit boxes, a combo box and 2 check boxes.

 

In order for this form to work correctly, you will need to protect the form.

 

To protect the form, press your alt key and do a control shift tab.

 

Press your shift tab 2 times to, protect form button and press enter.

 

You should now be able to tab through this form and see the fields you have created.

 

Notice that in the screen reading combo box it says, press f1 for help.This is because we added text in the help text field.

Note: If yours does not say, press f1 for help, you will need to turn that feature on in the verboscity.Do an insert v and type the letter f until you hear, form field help, prompt for f1 help.If it says, off, press your spacebar to turn it on.

 

The final step is to save the form.You would save it just as you would any other document.You might want to include the word, master in the title so you will know this is the original form.

 

After a form is filled out, you wonít want to save the information you have typed in the fields in the original form.If you do, this will make the form unusable.Instead you want to press your f12 to do a save as.

 

© Gateway For The Blind LLC. 2006

Denny Huff

P.O. Box 515

St. Clair, MO63077

 

Phone: 636.262.1383

FAX: 636.629.1710


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